Beyond Checklists: How Doinn’s New Feature Solve Real Problems
Checklists are nowadays an essential tool for property management professionals to ensure that all necessary tasks are completed efficiently and effectively.
These checklists are tailored to the specific needs and requirements, taking into account its unique features, amenities, and maintenance needs.
By using checklists, property managers can streamline their operations, reduce the risk of turnover errors, and improve the overall quality of their property management services.
But do you have different specifications per property? Or different appliances in each property? If generic checklists are failing you this is definitely the place to look for an alternative.
Doinn team’s has worked on different types of fields within the checklists to make sure your cleaning staff checks absolutely everything.
And more so you’ll be able to actually have a property-specific checklist because we know a studio is not the same as a beachfront villa or a ski chalet.
The Impact of Turnover Errors on Property Management
As you know turnover errors can have a significant impact on property management, leading to increased costs, decreased guest satisfaction, and potential legal issues.
When turnover tasks are not completed accurately and on time, it can result in vacant properties sitting empty for longer periods, leading to lost rental income.
Additionally, incomplete turnover tasks can lead to dissatisfied guests, negative online reviews, and potential legal disputes. Checklists can help mitigate these risks by ensuring that all turnover tasks are completed thoroughly and efficiently, reducing the likelihood of turnover errors.
🚀 Introducing Doinn’s Renewed Checklists: 8 Ways to Make Perfection Repeatable
At Doinn we rebuilt checklists from the ground up for one purpose: to make flawless turnarounds automatic, property by property.
There are numerous benefits to using checklists in property management.
One of the primary benefits is the ability to customize the checklist to the specific needs and requirements of each property but not all systems support this.
Property-specific checklists help track and monitor the inventory on each property, as well as making sure all of the appliances or items are correctly used and maintained.
This level of accountability can help reduce the risk of turnover errors and improve the overall quality of property management services.
Now without further ado let’s get into the last updates on our renewed checklists features.
🔍 The Toolkit: 8 Precision-Driven Task Types
If you think about a checklists must likely your thinking about the common checkboxes which yes we have but now we also present another 7 different types of fields for your checklists take a look:
- Checkbox: The classic, but smarter. Ideal for multi-option verifications. For example: (e.g., “Balcony furniture present: Table ✅, Chairs ✅, Umbrella ❌”).
- Text: You can capture specifics. In what state was the property when you arrived? Or any other detail. “Note freezer temperature: ___ °C” or “Gate access code: ______”.
- Number: Quantify everything. Ask cleaners about specific iems such as towels or bath kits and they’ll be able to give you real data. What’s the “Pool pH level: 7.2” or “Bathroom towels: 8”.
- Yes/No Option: Have exact clarity on the questions that are most important to you, was the door locked? Was the heating or AC off? – Get binary clarity. “Safe locked? Yes/No”.
- 📦 Inventory: Stop stock disputes forever. Give more clarity to your staff coordinators to manage the inventory, the worker will put the number of the items is actually in the property. Track exact counts per item, for example: “Wine glasses: 12 (of 12)”, “Beach towels: 4 (of 6) → Alert: 2 missing!”
- ⭐ Score: Rate quality objectively. And understand if you need to extra charge any guest for any issues within the property status. For example, how was the carpet when you arrived at the property? – “Carpet cleanliness: 8/10” → Flag low scores for rework.
- 📸 Photo: This field obliges the cleaner to provide visual proof, guided by reference. Managers upload how it should look; cleaners match it. This field is mandatory.
- 🎥 Video (NEW!): Make sure there is a visual proof of your property state, has anyone made an illegal party you need to document? Make sure if you need it for specific complex spaces. For example: “Scan entire gym equipment row.” Also this is a mandatory field.
You can use any of these new fields either on a general checklist or if you create a new property-specific checklist.
How to Create an Effective Property-Specific Checklist
Creating an effective property-specific checklist requires careful consideration of the unique features and requirements of each property.
The first step is to conduct a thorough assessment of the property, taking note of any specific maintenance needs, amenities, and other relevant details.
This information will serve as the foundation for the checklist, ensuring that all necessary tasks are included.
Once the assessment is complete, property managers can begin to develop a digital checklist inside Doinn that outlines all required turnover tasks, maintenance activities, or other essential responsibilities.
Just take a quick look at the video below.
It is important to be thorough and detailed in this process, ensuring that no task is overlooked or omitted from the checklist.
In addition as per the video instructions you can create the checklists in the “checklists” area or go to the property directly and create it through there.
This will help cleaners stay on track and ensure that all tasks are completed in a timely manner.
It may also be helpful to categorize tasks by priority or frequency, making it easier to identify which tasks need immediate attention.
The Future of Checklists in Property Management
As property management continues to evolve, the use of property-specific checklists is likely to become increasingly common. These checklists provide a valuable tool for improving efficiency, reducing turnover errors, and standardizing processes across multiple properties.
By customizing checklists to each property’s unique needs and requirements, property managers can ensure that all necessary tasks are completed accurately and on time.
In conclusion, property-specific and general checklists are essential tools for property management professionals.
By using these checklists effectively, property managers can streamline their operations, reduce turnover errors, and improve the overall quality of their services. As the industry continues to evolve, it is likely that more property management companies will adopt property-specific checklists as a standard practice, further improving efficiency and reducing turnover errors in the future.
If you want to apply any of these checklists to your operations, just contact our team below.
